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Previous Meetings

Parish Council Meeting

Date: 2004-08-25
Time: 19:30
Venue: Church Meeting Room

AGENDA

  1. Present
  2. Apologies
  3. To elect Chairman for remainder of year
  4. To review Appointment of Parish Clerk
  5. To consider draft Contract of Employment and Job description of Parish Clerk
  6. To approve minutes of 2004-07-29
  7. To deal with matters, if any remaining from last meeting
  8. To receive Correspondence
  9. To authorise payment on accounts/S137 and note balances
  10. To receive Planning Applications
  11. To receive Parish Plan update if available
  12. To receive One-way system update
  13. To note future items
  14. To note date of next meeting

MINUTES

2004/102 Present

Cllrs. Crowther, Dean, Hudson, Rodger, Ryder and one member of the public.

2004/103 Apologies

The Vice Chairman opened the meeting and asked for apologies. County Councillor Rob Toy had been received and members noted the resignation of Cllr. Southerington.

2004/104 To elect Chairman for remainder of year

The Vice Chairman asked for nominations for the position of Chairman; Cllr. Dean proposed Cllr. Crowther, Cllr. Rodger seconded this, there being no other nominations, Cllr. Crowther was duly elected as Chairman. Cllr. Crowther signed the "Declaration of Acceptance of Office" book.

2004/105 To review Appointment of Parish Clerk

Mr. Southerington declared an interest and left the room.

The Chairman took the minutes:

"Councillors discussed Mr. Southerington's application. Councillors discussed whether the position should be advertised. Councillors had also actively sought other applicants and none were forthcoming. It was recorded that as a former chairman, Mr. Southerington was not entitled to any remuneration for one year from the date of his resignation. Cllr. Crowther proposed, Cllr. Rodger seconded".

Mr. Southerington returned to the meeting and the Chairman formally offered him the position of Parish Clerk and informed him that it would be an unpaid post for twelve months. Mr. Southerington accepted that under Section 116 of the Local Government Act that remuneration would not take effect until 1 August 2005 and handed a letter to the Chairman to read to members. It read - "Parish Clerks Remuneration - I renounce my right to this source of income and wish it to be used to a charity purpose and/or donation to an organisation, of my choice". The Clerk explained to members that a seperate bank account would have to be opened in the Parish Council's name (Clerk's account) - members agreed.

2004/106 To Consider Draft Contract of Employment & Job Description of Parish Clerk

The Clerk having circulation the Draft Contract of Employment, produced a Job Description for the post of Parish Clerk. Cllr. Dean propsed, Cllr. Rodger seconded that this be accepted and all members agreed.

2004/107 To approve minutes of 2004-07-29.

The Chairman having circulated the minutes of the Parish Council Meeting, held on Thursday 29th July 2004, Cllr. Rodger proposed and Cllr. Dean seconded that they be accepted as a true record and this was agreed by all present.

2004/108 To deal with matters, if any, remaining from last meeting.

2004/85 - Cllr. Rodger informed members that she would chase up the repair to the Millennium Sculpture.

2004/94 - The Clerk read out the letter he had sent to RCC and informed members that the housing association, if instructed, would circulate a questionnaire to all residents for their opinion about affordable housing.

2004/99 - Churchyard - The Clerk had written to Steve Gluning and was still awaiting a reply.

2004/109 To receive Correspondence

There were several items of correspondence to circulate/notices for meetings

2004/100 To authorise payments of accounts/S137 and note balances.

Cllr. Dean proposed and Cllr. Hudson seconded that the following invoices amounting to £134.99 be authorised for payment and a replacement cheque be issued for MOPAA (cheque issued in May presumed lost in post).

Members has also received a request for a grant from the Village Hall for decorating, but noted that the £300.00 grant issued last year for floor repairs had only recently been undertaken. The Clerk pointed out the guidelines that grants are only payable on production of receipts for the work undertaken. Members instructed the Clerk to write to the Village Hall secretary to say that in future these guidelines will be strictly adhered to.

The Clerk circulated the Monthly Statement of Accounts and members noted the balance of accounts.

2004/111 To receive Planning Applications

Members agreed to support the following applications:

Members noted that the following had received permission:

Members noted that the following application (refused) had gone to Appeal:

*Cllr. Rodger delcared interest and left the room.

2004/112 To receive Parish Plan update if available

Cllr. Dean informed members that the Parish Plan Group was still awaiting the results from the questionnaire. Four hundered and sixty-one forms had been circulated; 232 had been returned i.e. 52% from adults and 40% from juniors.

2004/113 To receive One-Way System update

Cllr. Rodger produced a version 4 of a proposed 'one-way' scheme for Bowling Green Lane that would soon be circulated to the whole village for comments. Members discussed the scheme in detail and decided to support the proposal (Cllr. Rodger abstained from voting).

2004/114 To note future items

2004/115 To note date of next meeting

The date of the next meeting was arranged for Wednesday 22nd September 2004 at 19:30 in the Church Meeting Room.

There being no other business, the meeting closed at 20:42.